Civil Service Exam--Account Clerk-Typist/Finance Clerk I

Location: Canandaigua, NY

Type: Full Time

Min. Experience: Entry Level

Ontario County is seeking qualified Account Clerk-Typist/Finance Clerk I applicants for openings in jurisdictions across Ontario County.  Jurisdictions under the Ontario County Department of Human Resources include Ontario County, its Cities, Towns, Villages, School Districts, the Finger Lakes Community College and the Board of Cooperative Educational Services.

Ontario County accepts applications for the Account Clerk-Typist/Finance Clerk I civil service exam on a continuous basis.  Applications received or postmarked by the first Wednesday of the month will sit for the exam on the third Wednesday of the month.

Non-Refundable Application Processing Fee:  $15.00 (check or money order)

CANDIDATES MUST HAVE BEEN LEGAL RESIDENTS OF ONTARIO COUNTY OR OF A SCHOOL DISTRICT WHICH HAS ITS PERSONNEL TRANSACTIONS ADMINISTERED BY ONTARIO COUNTY FOR AT LEAST ONE MONTH IMMEDIATELY PRECEDING THE EXAMINATION DATE.

FOR THE BOARD OF COOPERATIVE EDUCATIONAL SERVICES' POSITIONS, CANDIDATES MUST HAVE BEEN LEGAL RESIDENTS OF ONTARIO, YATES, SENECA, OR WAYNE COUNTIES FOR AT LEAST ONE MONTH IMMEDIATELY PRECEDING THE DATE OF THE WRITTEN TEST.

In accordance with Section 23-4 (a) of the Civil Service Law, preference in appointment may be given to residents in the jurisdiction where the vacancy exists.  When preference in certification is given, an eligible must have been a resident of such municipality for at least one month prior to the date of certification and must be a resident of such municipality at the time of certification and appointment.  Applicants must list a home address to be considered for preference in certification.  

You are urged to carefully review the minimum qualifications and file only for those examinations for which you qualify.  It is your responsibility to clearly show that you meet the minimum qualifications for the position.

MINIMUM QUALIFICATIONS:  Either

  1. Graduation from high school or possession of a high school equivalency diploma and one year of clerical experience responsible for maintaining financial accounts and records; or
  2. Two years clerical experience as described in (1) above; or
  3. An equivalent combination of training and experience as described above.

NOTE:  Completion of one year of college with study in accounting, secretarial science, office technologies or business administration may be substituted for the one year of required experience as noted in number (1) above.

NOTE:  Documented part-time or volunteer experience will be accepted on a prorated basis.

DISTINGUISHING FEATURES OF THE ACCOUNT CLERK-TYPIST CLASS:  The work is primarily of a routine nature and involves operating a computer in the application of standard account keeping practices in maintaining and reviewing of financial accounts and records.  Employees usually work under general supervision on standard assignments in accordance with definitely defined procedures.  Supervisors are available for consultation on unusual problems and provide instructions on all new or difficult assignments.  Excepting the ability to operate a computer, this class is equivalent to that of Account Clerk.  Does related work as required.

DISTINGUISHING FEATURES OF THE FINANCE CLERK I CLASS:  The work is primarily of a routine nature and involves operating a computer in the application of standardized financial recordkeeping practices and reviewing financial accounts and records.  Incumbents usually work under general supervision on standard assignments in accordance with clearly defined procedures.  Supervisors are available for consultation on unusual problems and provide instructions on all new or difficult assignments.  Does related work as required.

CONTROLLED SUBSTANCES SCREENING:  When you are offered a full-time or part-time, permanent or contingent permanent appointment at Ontario County, you will be required to complete a controlled substances screening prior to employment.

BACKGROUND INVESTIGATION:  Candidates may be subject to a thorough background investigation to determine suitability for appointment. Applicants may be required to authorize access to educational, employment, criminal history and other records check as part of such investigation.  Criminal convictions or other offenses are subject to evaluation and may result in disqualification.  Applicants will be required to submit the necessary fees for the fingerprint processing, where required.

SUBJECTS OF EXAMINATION:  Written test designed to test for knowledge, skills and/or abilities in such areas as:

Clerical operations with letters and numbers - These questions test your skills and abilities in clerical operations involving alphabetizing, comparing, checking and counting.  The questions require you to follow the specific directions given for each question which may involve alphabetizing, comparing, checking and counting given groups of letters and/or numbers.

Arithmetic Computation without calculators – These questions test your ability to do addition, subtraction, multiplication, and division.  Questions may also involve fractions, decimals, averages, and percents.  You may NOT use a calculator or any other type of calculating device to answer these questions or any other questions in the written test.

Arithmetic Reasoning – These questions test your ability to solve an arithmetic problem presented in sentence or short paragraph form.  You must read the problem, understand the situation presented, decide what must be done to solve it, and apply the appropriate arithmetic operation(s) in the appropriate order in order to determine the correct solution.  Knowledge of addition, subtraction, multiplication, and division is necessary.  Questions may also involve the use of percents, decimals, and fractions.

A Study Guide for this examination is available on our website at www.co.ontario.ny.us/humanrresouces.  Candidates not having access to a computer or the internet may request a copy of test guide by calling or writing Ontario County Department of Human Resources, 3019 County Complex Drive, Canandaigua, NY  14424 (585) 396-4465. 

THE USE OF A CALCULATOR OR SLIDE RULE IS PROHIBITED

PERFORMANCE TEST:  QUALIFYING DATABASE CLERICAL TEST:

CANDIDATES WILL BE CALLED FIRST TO THE PERFORMANCE TEST AND ONLY THOSE WHO APPEAR AND ARE SUCCESSFUL WILL BE GIVEN THE WRITTEN EXAMINATION IMMEDIATELY FOLLOWING THE PERFORMANCE.

PERFORMANCE TEST INTRODUCTION:  The test will be a performance test that will require you to use a conventional personal computer (PC) with a standard keyboard to perform various clerical tasks using pre-established databases.  The databases will be of a generic variety; you do not need any present knowledge of these databases in order to do well on the test. 

The test will consist of three parts.  In Part One, you will be required to add, delete and update various records in a database.  In Part Two, you will be required to look up records in a database and write down selected information from the records onto printed forms.  In Part Three, the computer will present questions about the information that you wrote down in Part Two.  You will enter your answers directly in the PC.  Your rating (pass/fail) on this test will be based on the amount of material you complete and on the accuracy of your work.

You must pass both the written and performance test to be eligible for appointment.  Your score on the Eligible List will be based on your score on the written test.

The use of a “Line-A-Time”, “Error-No” or any other copy holder is permitted for the Database Clerical Test.  Candidates who use these devices must provide their own.

DATABASE PERFORMANCE TEST WAIVER:  If a candidate has already passed a Database Clerical Performance test administered by Ontario County Department of Human Resources; and/or any municipal civil service agency; and/or the New York State Division of Employment; and/or New York State Department of Civil Service, within 4 years of the date of the written test, the database performance test may be waived.  A candidate requesting a waiver must submit verifiable evidence of qualifying.  Information submitted must contain the title and location of database performance test and the test date.

NOTE:  ONLY THE WRITTEN EXAMINATION SCORE WILL DETERMINE THE FINAL TEST SCORE

EMERGENCY CANCELLATION OF EXAMS WILL BE ANNOUNCED ON:

CHANNEL 10 NEWS, NEWS10NBC.COM, and 1550 AM RADIO STATION.

-----------------------------------------------------------------------------------------------------------------------------------

Applications and further information may be obtained by writing or calling in person at the ONTARIO COUNTY DEPARTMENT OF HUMAN RESOURCES, 3019 County Complex Drive, Canandaigua, New York 14424 (585-396-4465).  Information may also be obtained by visiting our website at www.co.ontario.ny.us/HumanResources.

Applications will be accepted continuously, with tests being scheduled by the Ontario County Department of Human Resources on the third Wednesday of every month.  Successful candidates will have their names placed on the Eligible List in the order of final scores, regardless of the date on which they took the test.  An Eligible’s name will remain on the Eligible List for a duration of one year.  Candidates may apply for the examination at six-month intervals.

The Ontario County Department of Human Resources reserves the right to terminate this special recruitment program and reestablish the periodic type of examination.

It is the candidates’ responsibility to notify Ontario County Department of Human Resources, in writing, of address/telephone number changes.  All communication with candidates is done through the U.S. Mail.  To be considered for preference in certification based on residency, be sure to include the city and/or town/village and school district you live in.

IF CANDIDATES FAIL TO RECEIVE AN ADMISSION LETTER AT LEAST SEVEN DAYS PRIOR TO THE EXAMINATION DATE, YOU SHOULD CONTACT THE DEPARTMENT OF HUMAN RESOURCES IMMEDIATELY.

RELIGIOUS ACCOMMODATION:  If you cannot take the test on the announced test date due to a conflict with a religious observance or practice, check the box under “Religious Accommodation”. We will make arrangements for you to take the test on a different date (usually the following business day).

DISABLED PERSONS: If special arrangements for testing are required, indicate this on your application form.

The required NON-REFUNDABLE application processing fee must accompany your application.  This means that your fee will not be returned to you in any case, even if your application is disapproved.  (If you file for multiple examinations, each application must be accompanied by a separate check/money order.)  Check/money order must be made payable to the Ontario County Department of Human Resources and write the examination number on your check/money order.  Do not send cash.  If you are approved and do not appear for the examination, you forfeit the fee as no refunds will be made.  In accordance with Civil service Law, Section 50.5(b), an exception to the fee requirements will be made only for persons who are unemployed and primarily responsible for the support of a household or who are receiving public assistance.  A $20.00 service charge will be imposed on any checks returned to the Ontario County Treasurer.

SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL DISTRICTS OR BOCES:  Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a School District or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required.

In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served.  If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility.  However, no credit may be added after the eligible list has been established.

Any member of the Armed Forces of the United States of America, who having duly filed an application to compete in a scheduled competitive examination for Civil Service employment by the State of New York or any of its subdivisions and who due to active military duty is deprived of the opportunity to compete in such examination shall be provided with an opportunity to compete, under terms and conditions deemed appropriate by the State Department of Civil Service or Municipal Commission, by way of a special military make-up examination.

Ontario County is an Equal Opportunity Employer and, as such, offers equal opportunities for all qualified applicants with no discrimination as to age, race, color, creed, sex, national origin, sexual orientation, military status, predisposing genetic characteristics, marital status, domestic violence victim status or disabilities and, in certain circumstances pursuant to Executive Law 296, conviction record.  Any person with a disability requesting reasonable accommodations in order to participate in examinations will be accommodated.

This examination is announced and will be rated in accordance with Section 23-2 of the Civil Service Law.  The provisions of the New York State Civil Service Law and Rules and Regulations dealing with the rating of examinations will apply to this examination.

Send completed application along with the $15 filing fee to:

Ontario County Department of Human Resources

3019 County Complex Drive

Canandaigua, NY 14424

(585) 396-4465

www.co.ontario.ny.us

EEO

Forward this Position
Recipient email address (one)
Your name
Your email address
Enter a message (optional)
Human Check*
Apply for this Position
* Required fields
First name*
Last name*
Email address*
Location
Phone number*
Resume

Attach resume as .pdf, .doc, or .docx (limit 2MB) or paste resume

Paste your resume here or attach resume file

Cover Letter
In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!