Civil Service Exam--Typist/Office Specialist I

Location: Canandaigua, NY

Type: Full Time

Min. Experience: Entry Level

Ontario County is seeking qualified Typist/Office Specialist I applicants for openings in jurisdictions across Ontario County.  Jurisdictions under the Ontario County Department of Human Resources include Ontario County, its Cities, Towns, Villages, School Districts, the Finger Lakes Community College and the Board of Cooperative Educational Services.

Ontario County accepts applications for the Typist/Office Specialist I civil service exam on a continuous basis.  Applications received or postmarked by the first Wednesday of the month will sit for the exam on the third Wednesday of the month.

Non-Refundable Application Processing Fee:  $15.00 (check or money order)

CANDIDATES MUST HAVE BEEN LEGAL RESIDENTS OF ONTARIO COUNTY OR OF A SCHOOL DISTRICT WHICH HAS ITS PERSONNEL TRANSACTIONS ADMINISTERED BY ONTARIO COUNTY FOR AT LEAST ONE MONTH IMMEDIATELY PRECEDING THE DATE OF THE WRITTEN TEST.

FOR THE BOARD OF COOPERATIVE EDUCATIONAL SERVICES' POSITIONS, CANDIDATES MUST HAVE BEEN LEGAL RESIDENTS OF ONTARIO, YATES, SENECA, OR WAYNE COUNTIES FOR AT LEAST ONE MONTH IMMEDIATELY PRECEDING THE DATE OF THE WRITTEN TEST.

In accordance with Section 23-4 (a) of the Civil Service Law, preference in appointment may be given to residents in the jurisdiction where the vacancy exists.  When preference in certification is given, an eligible must have been a resident of such municipality for at least one month prior to the date of certification and must be a resident of such municipality at the time of certification and appointment.  Applicants must list a home address to be considered for preference in certification.  

You are urged to carefully review the minimum qualifications and file only for those examinations for which you qualify.  It is your responsibility to clearly show that you meet the minimum qualifications for the position.

MINIMUM QUALIFICATIONS:  Either:

Graduation from high school or possession of a high school diploma; OR

One year clerical experience which involved typing; OR

An equivalent combination of training and experience as defined by the limits of (1) and (2) above.

NOTE:  Graduation from a regionally accredited college or university with an Associate’s Degree or Bachelor’s Degree may be substituted for (1) or (2) above.

DISTINGUISHING FEATURES OF THE TYPIST CLASS:  The work is primarily of a routine nature and involves the independent performance of standardized clerical tasks involving the full-time or substantial part-time operation of a typewriter.  Detailed instructions are given for new or difficult assignments. Alertness and a willingness to learn and prepare for assignments of progressively increasing difficulty are essential attributes for employees in this title. Excepting the ability to typewrite, this class is equivalent to the class of the Clerk.  Does related work as required.

DISTINGUISHING FEATURES OF THE OFFICE SPECIALIST I CLASS:  The work involves the performance of a variety of standard clerical tasks requiring the operation of various office equipment including computers.  Performs routine work assignments with a moderate degree of independence.  Detailed instructions are given for specific duties that vary with the needs of the departments.  Work is reviewed by checking completed work, by periodic or spot checks or other steps in the clerical process.  General supervision is received.  Does related work as required.

CONTROLLED SUBSTANCES SCREENING:  When you are offered a full-time or part-time, permanent or contingent permanent appointment at Ontario County, you will be required to complete a controlled substances screening prior to employment.

BACKGROUND INVESTIGATION:  Candidates may be subject to a thorough background investigation to determine suitability for appointment. Applicants may be required to authorize access to educational, employment, criminal history and other records check as part of such investigation.  Criminal convictions or other offenses are subject to evaluation and may result in disqualification.  Applicants will be required to submit the necessary fees for the fingerprint processing, where required.

SUBJECTS OF EXAMINATION:  Written test designed to test for knowledge, skills and/or abilities in such areas as:

  1. Spelling:  These questions test your ability to spell words that are used in written business communications.
  2. Alphabetizing:  These questions test your ability to file material in alphabetical order.
  3. Clerical operations with letters and numbers: These questions test your skills and abilities in clerical operations involving comparing, checking and counting.  The questions require you to follow the specific directions given for each question which may involve alphabetizing, comparing, checking and counting given groups of letters and/or numbers.

A Study Guide for this examination is available on our website at www.co.ontario.ny.us/humanrresouces.  Candidates not having access to a computer or the internet may request a copy of test guide by calling or writing Ontario County Department of Human Resources, 3019 County Complex Drive, Canandaigua, NY  14424 (585) 396-4465. 

Candidates are allowed to use quiet, hand-held, solar or battery powered calculators. Devices with Typewriter Keyboards, Spell Checkers, personal Digital Assistants, Address Books, Language Translators, Dictionaries, or any similar devices are prohibited.  You may not bring books or other reference materials.  You will not be permitted to use the calculator function on your cell phone.

PERFORMANCE TEST:  QUALIFYING TYPING TEST:   CANDIDATES WILL BE CALLED FIRST TO THE PERFORMANCE TEST AND ONLY THOSE WHO APPEAR AND ARE SUCCESSFUL WILL BE GIVEN THE WRITTEN EXAMINATION IMMEDIATELY FOLLOWING THE PERFORMANCE.

The typing test will consist of a test in accuracy and speed of typing at a minimum acceptable rate of 35 words per minute with the maximum allowable errors of seven.  (Note:  A word is defined as five characters.  The rating formula divides the total number of keystrokes by five to determine the number of words entered.)  THE TEST WILL BE ADMINISTERED ON A COMPUTER KEYBOARD.  No knowledge of computer operation or any specific software program is required.  Detailed instructions will be provided to you before you take the test.

TYPIST PERFORMANCE RE-TESTING PROGRAM:  Candidates who fail the typing performance test may take one retest only.  This typing retest will be conducted on the same day as the performance test and immediately following all candidates’ initial testing.

TYPING PERFORMANCE TEST WAIVER:  If a candidate has already passed a 35 word per minute or higher typing test administered by Ontario County Department of Human Resources; and/or any municipal civil service agency; and/or the New York State Division of Employment; and/or New York State Department of Civil Service, within 4 years of the date of the written test, the typing performance test may be waived.  A candidate requesting a waiver must submit verifiable evidence of qualifying.  Information submitted must contain the title and location of the typing test, the test date and the passing speed.

NOTE:  ONLY THE WRITTEN EXAMINATION SCORE WILL DETERMINE THE FINAL TEST SCORE

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EMERGENCY CANCELLATION OF EXAMS WILL BE ANNOUNCED ON:

CHANNEL 10 NEWS, NEWS10NBC.COM, and 1550 AM RADIO STATION.

Applications and further information may be obtained by writing or calling in person at the ONTARIO COUNTY DEPARTMENT OF HUMAN RESOURCES, 3019 County Complex Drive, Canandaigua, New York 14424 (585-396-4465).  Information may also be obtained by visiting our website at www.co.ontario.ny.us/HumanResources.

Applications will be accepted continuously, with tests being scheduled by the Ontario County Department of Human Resources on the third Wednesday of every month.  Successful candidates will have their names placed on the Eligible List in the order of final scores, regardless of the date on which they took the test.  An Eligible’s name will remain on the Eligible List for a duration of one year.  Candidates may apply for the examination at six-month intervals.

The Ontario County Department of Human Resources reserves the right to terminate this special recruitment program and reestablish the periodic type of examination.

It is the candidates’ responsibility to notify Ontario County Department of Human Resources, in writing, of address/telephone number changes.  All communication with candidates is done through the U.S. Mail.  To be considered for preference in certification based on residency, be sure to include the city and/or town/village and school district you live in.

IF CANDIDATES FAIL TO RECEIVE AN ADMISSION LETTER AT LEAST SEVEN DAYS PRIOR TO THE EXAMINATION DATE, YOU SHOULD CONTACT THE DEPARTMENT OF HUMAN RESOURCES IMMEDIATELY.

RELIGIOUS ACCOMMODATION:  If you cannot take the test on the announced test date due to a conflict with a religious observance or practice, check the box under “Religious Accommodation”.  We will make arrangements for you to take the test on a different date (usually the following business day).

DISABLED PERSONS: If special arrangements for testing are required, indicate this on your application form.

The required NON-REFUNDABLE application processing fee must accompany your application.  This means that your fee will not be returned to you in any case, even if your application is disapproved.  (If you file for multiple examinations, each application must be accompanied by a separate check/money order.)  Check/money order must be made payable to the Ontario County Department of Human Resources and write the examination number on your check/money order.  Do not send cash.  If you are approved and do not appear for the examination, you forfeit the fee as no refunds will be made.  In accordance with Civil service Law, Section 50.5(b), an exception to the fee requirements will be made only for persons who are unemployed and primarily responsible for the support of a household or who are receiving public assistance.  A $20.00 service charge will be imposed on any checks returned to the Ontario County Treasurer.

SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL DISTRICTS OR BOCES:  Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a School District or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required.

In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served.  If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility.  However, no credit may be added after the eligible list has been established.

Any member of the Armed Forces of the United States of America, who having duly filed an application to compete in a scheduled competitive examination for Civil Service employment by the State of New York or any of its subdivisions and who due to active military duty is deprived of the opportunity to compete in such examination shall be provided with an opportunity to compete, under terms and conditions deemed appropriate by the State Department of Civil Service or Municipal Commission, by way of a special military make-up examination.

Ontario County is an Equal Opportunity Employer and, as such, offers equal opportunities for all qualified applicants with no discrimination as to age, race, color, creed, sex, national origin, sexual orientation, military status, predisposing genetic characteristics, marital status, domestic violence victim status or disabilities and, in certain circumstances pursuant to Executive Law 296, conviction record.  Any person with a disability requesting reasonable accommodations in order to participate in examinations will be accommodated.

This examination is announced and will be rated in accordance with Section 23-2 of the Civil Service Law.  The provisions of the New York State Civil Service Law and Rules and Regulations dealing with the rating of examinations will apply to this examination.

Send a completed application and the $15.00 filing fee to:

Ontario County Department of Human Resources

3019 County Complex Drive

Canandaigua, NY 14424

www.co.ontario.ny.us

(585) 396-4465

EOE

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